Request for Proposal CPP/CRDP: Enhanced Behavioral Support Home (EBSH) - 11/1/19

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Request for Proposal for CPP/CRDP: Enhanced Behavioral Support Home (EBSH):
FY 2019-2020
Published Date: November 1, 2019

Closing date: December 4, 2019, 11:59 p.m. (PST)

North Los Angeles County Regional Center (NLACRC) has received approval for Community Residential Development Plan (CRDP) funding by the Department of Developmental Services (DDS) for fiscal year 2019-2020. NLACRC is seeking proposal submissions for acquiring an accessible home in the community, to be owned by a housing development organization (HDO) for the use of individuals needing enhanced behavioral support services that will meet the needs of individuals exiting a developmental center or at risk of being placed into a developmental center. The Enhanced Behavioral Supports Home (EBSH) will meet the needs of consumers with complex behavioral support needs who are  difficult to serve in the community, are currently  in more restrictive placements, and/or have repeatedly failed in previous placements. All interested applicants must have a physical business office located  within NLACRC’s catchment area.

Project Summary

North Los Angeles County Regional Center is soliciting proposals for the following CRDP-contracted service:

Service Type:                      Acquisition of a single family, 3 -bed home to be developed as                                               an Enhanced Behavioral Support Home (EBSH)

Project #:                            NLACRC-1920-9

Census:                                3 individuals (2 DC; 1 IMD)

Posting Date:                       November 1, 2019

Deadline for Submissions:   December 4, 2019 by 11:59 p.m. (PST)  –  no exceptions

Start-up Funds Available:    $400,000

Location:                              To be determined (within the NLACRC catchment area)

Development Timeline:        The home should be acquired within 180 days of the start- up
                                             contract being executed between NLACRC and the selected
                                             Housing Development Organization (HDO).

Project Description

North Los Angeles Regional Center (NLACRC) is seeking proposals for the acquisition of a single family, 3 -bed home, which will be available for long-term lease for a residential services provider selected and vendored by NLACRC. Grant funds to acquire the home will be for a total of  one (1) property. Acquisition of the property will be a collaborative effort between the HDO and the regional center. The acquired property will operate as an Enhanced Behavioral Supports Home (EBSH).

 “Enhanced Behavioral Supports Home” means an adult residential facility or a group home certified by the Department and licensed by the Department of Social Services that provides 24 -hour nonmedical care to individuals with developmental disabilities who require enhanced behavioral supports, staffing, and supervision in a homelike setting, as defined in Section 4684.80 of the Welfare and Institutions Code. An Enhanced Behavioral Supports Home shall have a maximum capacity of four consumers. (CCR, Title 17 § 59050(o))

“Enhanced behavioral supports home” means a facility certified by the State Department of Developmental Services and licensed by the State Department of Social Services pursuant to Section 1567.62 of the Health and Safety Code as an adult residential facility or a group home that provides 24 -hour nonmedical care to individuals with developmental disabilities who require enhanced behavioral supports, staffing, and supervision in a homelike setting. An enhanced behavioral supports home shall have a maximum capacity of four consumers, and shall conform to Section 441.530(a) ( 1) of Title 42 of the Code of Federal Regulations. The enhanced behavioral support home shall be eligible for federal Medicaid home- and community-based services funding, unless the State Department of Developmental Services approves the use of delayed egress devices with secured perimeters to be utilized at the enhanced behavioral supports home pursuant to Section 1531.15 of the Health and Safety Code. (WIC § 4684.80(a))

Grant funds for the acquisition of the project described above are contingent on availability of funding from the Department of Developmental Services. To ensure that homes developed using CRDP funds are always available for use by individuals served by NLACRC, real estate deed restriction and restrictive covenants are required for each property purchased with these funds by the HDO. These deed restrictions and restrictive covenants must place specific limitations on the use of the property. Deed restrictions must specify the properties will be held , and available for services to persons referred by NLACRC in perpetuity from the date of  purchase per the housing guidelines issued by the State of California, Department of Developmental Services (see Appendix 3). HDOs may hold the properties as a non-profit or for-profit corporation, limited partnership, or a limited liability corporation.

Interested parties are invited to submit a proposal in accordance with the specifications contained  in this Request for Proposal (RFP) to acquire one property for long-term lease to a service provider supporting individuals with developmental disabilities. Applicants will also be responsible for the long-term management of the property. The successful applicant for this award will acquire the property to be purchased and will be owned and maintained by the HDO for restricted use as housing for individuals served by NLACRC. The successful bidder must be an HDO.

During the Housing Acquisition Request (HAR) process, additional renovation funds may be requested . Renovation of the property must be supervised by, and is the responsibility of, the HDO. Renovation plans must be developed for the HDO by a licensed architect and implemented by a licensed, bonded contractor, and the plans approved by NLACRC prior to an application for construction permits. The property will be leased to a residential service provider who will provide care and supervision to the residents. The selected residential service provider as well as regional center staff will be available to the HDO/architect/building contractor for development team meetings and technical assistance regarding the needs of the individuals referred as well as the requirements of Community Care Licensing.

The property will be developed in accordance with the Fiscal Year 2017-2018 Community Placement Plan Housing Guidelines issued by the State of California, Department of Developmental Services. (See Appendix 3.)

The property must be convertible to meet the standards of licensing by the Department of Social Services of the State of California, Community Care Licensing Division. Property ownership and management will be separate and distinct from the provision of services and supports. The property must be approved by NLACRC and DDS in advance of purchase and be located within the NLACRC catchment area as indicated in Appendix 2

An Applicants Informational Meeting to answer questions about this RFP will be held on Wednesday, November 13, 2019 at 1:30 p.m. at NLACRC’s Chatsworth office.

Providers interested in responding to this RFP may download a complete copy of the RFP and Proposal Writing Guidelines from the NLACRC website at www . nlacrc . org. Copies of the RFP will also be available at the Informational Meeting. Attendance at the Informational Meeting is not required for those who wish to apply, but is strongly recommended . The deadline for submission of proposals is Wednesday, December 4, 2019, 11:59 p.m. (PST).

SUBMISSION OF PROPOSALS

All proposals must conform to the attached Proposal Writing Guidelines and Content Requirements .  Applicants must submit the completed proposal plus ten (10) copies (11 total copies) to NLACRC by the deadline date outlined in the first section of these guidelines for each proposal. An electronic version of the proposal should also be sent to resourcedevelopment@nlacrc.org. No fax copies will be accepted . The proposals must be complete, typewritten , collated, and page numbered. Hand-delivered proposals must be left with the receptionist at the NLACRC Chatsworth office. No proposals will be accepted after the deadline of December 4, 2019, 11:59 p.m. (PST).

Proposals must be addressed to:

Nancy Salyers, Resource Development Specialist - CPP
North Los Angeles County Regional Center
9200 Oakdale Avenue, Suite 100
Chatsworth, CA 91311

RFP TIMELINE

 November 1, 2019  Request for proposal release
 November 13, 2019, 1:30 p.m. (PST)  Applicants Informational Session
 December 4, 2019, 5:00 p.m. (PST)  Deadline for receipt of proposals
 December 9 - December 20, 2019  Evaluation of proposals by selection committee
 January 8 - January 9, 2020  Interviews with highest ranking applicants ,
 if applicable
 January 13, 2020  Notice of selection mailed to applicants
 March 30, 2020  Start-up contract signed


RESERVATION OF RIGHTS:
NLACRC reserves the right to request or negotiate changes in a proposal, to accept all or part of a proposal, or to reject any or all proposals.  NLACRC reserves the right to withdraw this Request for Proposal (RFP) and/or any item within the RFP at any time  without notice.  NLACRC reserves the right to disqualify any proposal which does not adhere to the RFP guidelines. This specialized RFP is being offered at the discretion of NLACRC.

PURPOSE & SCOPE
The selected service provider will be required to acquire an Enhanced Behavioral Supports Home for no more than three (3) adults with developmental disabilities who require intensive services and supports due to challenging behaviors that cannot be managed in community setting without the availability of enhanced behavioral services and supports, and who are now in more restrictive living arrangements, including the state developmental center, locked mental health facility, or are at risk of institutionalization. The home will be located within the NLACRC catchment area as indicated in Appendix 2. In addition, the home will be located in a typical residential neighborhood having enough indoor and outdoor space for resident activities.

ENHANCED BEHAVIORAL SUPPORTS HOME SPECIFICATIONS 
Enhanced Behavioral Supports Homes are designed to  serve individuals with developmental disabilities who require intensive services and supports due to challenging behaviors that cannot be managed in a community setting without the availability of enhanced behavioral services and supports, and who are now in, or at risk of placement in, more restrictive living arrangements, including a state developmental center or locked mental health facility. The following specifications are required :

  • Private bedroom for each consumer ( no more than three [3] consumers)
  • A home with a fenced yard
  • Special environmental modifications designed to keep the individuals safe while living in the community, which could include:
    • Soundproofing walls
    • Hardening walls
    • Soft panel walls for bedrooms
    • Tempered glass
    • Reinforced bath fixtures
    • Small generator
    • Adaptive fencing with equipment for delayed egress system
    • Solid core doors

VENDORIZATION PROCESS

Vendorization is the process for identification, selection, and utilization of service providers based on the qualifications and other requirements necessary in order  to provide services to consumers. The vendorization process allows regional centers to verify, prior to the provision of services to consumers, that an applicant meets all of the requirements and standards specified in regulations and statutes.

All material and information provided herein  is for the sole use of the applicants applying for this EBSH RFP.

In addition to the qualifications outlined in the RFP below, all applicants must demonstrate familiarity of California Code of Regulations, Title 17, general provisions and be eligible for vendorization by NLACRC. All applicants must also demonstrate that they possess the necessary relevant professional experience and organizational capacity to complete and sustain the acquisition of this facility. 

NLACRC invites all interested parties that meet the qualifications described below, to review the information listed herein  and submit a proposal to NLACRC for consideration.  NLACRC appreciates your interest in responding to this RFP to meet the unique needs of adult consumers who  are in need of residential services.

A.  BACKGROUND OF NLACRC:

NLACRC is a private, nonprofit corporation under contract with the State of California’s Department of Developmental Services to coordinate and provide services and supports to persons with developmental disabilities and their families in the San Fernando, Santa Clarita, and Antelope Valleys .  Developmental disabilities include intellectual disabilities, epilepsy, autism, and cerebral palsy.  The Internal Revenue Service (IRS) has established NLACRC as a 501( c ) ( 3) corporation.

NLACRC serves more than 27,000 consumers within its catchment area. Services and supports provided by NLACRC to its consumers include diagnostic, evaluation, case management, and early intervention services.  In addition, NLACRC purchases services from over 1,000 entities or individuals in NLACRC’s catchment area.  The purchased services include, but are not limited to, out-of-home residential services, community-based day programs, transportation, independent living services, supported living services, Early Start services for children under the age of 3 years, family supports, such as day care or respite, and behavioral intervention services. 

More information regarding NLACRC and the services provided by NLACRC can be found on NLACRC’s website at www . nlacrc . org.  

B.  START-UP FUNDING

The maximum amount of start-up funding available for this project is outlined on the first page of this RFP.  It is understood that the actual cost to complete the start-up of the facility may exceed this amount.  Any additional costs will be the responsibility of the applicant.  Payment of claims submitted to the regional center is contingent upon the provision of acceptable documentation including, but not limited to:  invoices, receipts, and cancelled checks.  It is understood if the vendored ongoing service developed through the start-up contract is terminated before six (6) years of service, the Contractor shall pay back a portion of the start-up funds received for that service as follows:  One sixth (1/6th) of the total start-up funds received for the service will be forgiven for each year of service, and partial years of service will be prorated to a full year.  For example, if Contractor terminates service two (2) years and three (3) months from the agreed upon start date of the services, the amount to be forgiven shall be calculated as three (3) years, inclusive of rounding partial year.  Therefore, in this example, three (3) years equaling 3/6th or 50% of the total start-up payment shall be due from Contractor within seven (7) business days from the last day of service provision.  Contractor’s final payment for services shall not be released until repayment in full of any outstanding amount due to NLACRC resulting from termination prior to completion of six (6) years of service.

C.  ELIGIBLE APPLICANTS

Both non-profit and for-profit housing development organizations are eligible to apply.  Employees of Regional Centers are not eligible to apply.  Applicants must disclose any potential conflicts of interest per Title 17 Section 54500 and by completing Appendix 1, the Conflict of Interest Statement for CPP Funding.  Applicants, including members of the governing board, must be in good standing in regards to all services vendored with any regional center and be financially solvent. 

APPLICANT ELIGIBILITY

The HDOs primary mission is to develop and manage accessible homes for the needs of individuals with developmental disabilities. For the purposes of this project, the applicant can be a for profit housing organization, a registered non-profit organization (NPO) (or indicate the intent to create an NPO registered as an IRS 501 (c)(3) corporation), limited liability company, or limited partnership that will own the properties through the HDO as a managing general partner that receives and retains an Organization Clearance Certificate for the projects from the California Board of Equalization in order to be exempt from property taxes.

Only applicants who have acquired, constructed, or renovated property for the use of special needs populations for a minimum of two years, or have team members with at least 4 years of relevant experience, will be considered. Applicants must possess qualifications as specified in this RFP.

Proposals will be considered from affordable housing developers who retain development team members with documented experience in real estate purchase, financing and renovation. HDO’s must submit the resumes of the development team, a summary of past projects, and a narrative of proposed property ownership including acquisition, renovation, and maintenance. Information on plans for acquiring permanent financing, HDO organization and financial documentation, an implementation and financing plan, and a sample-reporting format must also be included.

The selected applicant may be required to provide a performance bond for all money advanced. The cost of the bond will be an acceptable start-up cost.

APPLICANT INELIGIBILITY

The following agencies or individuals are not eligible for this HDO development award:

  1. The State of California, its officers or its employees;
  2. A regional center, its employees, and their immediate family members;
  3. Area Board members, their employees or their immediate family members;
  4. Any HDO with a conflict of interest in either board members or employees

D.  APPLICANT PARTNERSHIPS AND MATERIALS SUBMITTED

Applicants who apply as partners must have full knowledge of the proposal packet and must demonstrate commitment to the project during start-up and ongoing operations.  However, if a partner’s sole purpose is to provide financial backing to the project, the financial backer need only show financial commitment.  If the partner’s role is only to provide technical support (e.g., drafting the RFP response), the applicant receiving such support is responsible for all language contained in the RFP and the eventual program design.

E.  SELECTION PROCEDURES:

All proposals received by the deadline will be reviewed and scored by the Proposal Screening Committee selected by NLACRC.  Proposals will be reviewed for timeliness, completeness, quality, experience, and fiscal stability of applicant, reasonableness of costs, ability of applicant to identify and achieve outcomes of property acquisition, and the ability of proposed project to respond to the identified needs of NLACRC. Applicants’ proposals may be rejected for inconsistency with state and federal guidelines, failure to follow RFP instructions, incomplete documents, or failure to submit required documents.  After preliminary review and scoring, an interview with the finalists will be scheduled. Interviews will be scheduled January 8 and January 9, 2020 between 9:00 a.m. and 5:00 p.m.

In addition to evaluation on the merit of the proposal, applicants will be evaluated and selected based on previous performance, including the timely completion of projects, a history of cooperative work with the regional center or other funders, ability to complete projects within budgeted amounts, and a track record consistent with established timelines for development.

The final decision of the Proposal Screening Committee shall be approved by the Executive Director and is not subject to appeal.  All applicants will receive notification of NLACRC’s decision regarding their proposal.

F.  RESERVATION OF RIGHTS:

NLACRC reserves the right to request or negotiate changes in a proposal, to accept all or part of a proposal, or to reject any or all proposals.  NLACRC may, at its sole and absolute discretion, select no provider for these services if, in its determination, no applicant is sufficiently responsive to the need.  NLACRC reserves the right to withdraw this Request for Proposal (RFP) and/or any item within the RFP at any time without notice. NLACRC reserves the right to disqualify any proposal which does not adhere to the RFP guidelines. This RFP is being offered at the discretion of NLACRC.  It does not commit the regional center to award any grant.  Please note applicants must be in good standing with NLACRC and other Regional Centers and may be disqualified for any of the following: receipt of Correction Action Plan (CAP), Sanction or Immediate Danger findings, failure to disclose any history of deficiencies or confirmed reports of consumer abuse, previous failure to perform, or unwillingness to comply with Title 17 and NLACRC best practices. 

G.  COSTS FOR PROPOSAL SUBMISSION

Applicants responding to the RFP shall bear all costs associated with the development and submission of a proposal.

H.  INQUIRIES/REQUEST FOR ASSISTANCE

All additional inquiries regarding this application or requesting technical assistance for this RFP only, should be directed to resourcedevelopment@nlacrc.org. Technical assistance is limited to information on the requirements for preparation of the application packet.  Applicants are expected to prepare the documentation themselves or retain someone to provide such assistance.  If an applicant chooses to retain assistance from another party, the applicant must be able to thoroughly address all sections of the proposal during the interview process and/or demonstrate that the party assisting with the application will have a continuing role in the ongoing operation of the program

I.  PROPOSAL PREPARATION GUIDE

The following information is provided to assist the applicant in preparing their proposal:

  1. Attachment A: NLACRC Proposal Writing Guidelines
  2. Attachment B: Proposal Title Page
  3. Attachment C: Table of Contents and Proposal Requirements
  4. Attachment D: Proposed Schedule of Development/Implementation Plan
  5. Attachment E: CPP Property Documents
  6. Attachment F:  Vendor Application (Form DS 1890)
  7. Attachment G: Applicant/Vendor Disclosure Statement (Form DS 1891)
  8. Attachment H: Home & Community Based Services Provider Agreement
  9. Attachment I:  Statement of Obligation
  10. Attachment J:  Service Provider Insurance Policy
  11. Attachment K: Cost Statement Requirements
  12. Attachment L:  Statutes and Regulations
  13. Attachment M: Use of Start-Up funds

J. INFORMATION TO INCLUDE IN PROPOSAL

  1. Attachment B:  Proposal Title page
  2. Attachment C: Table of Contents and Proposal Requirements
  3. Attachment D: Proposed Schedule of Development/Implementation Plan
  4. Attachment E: CPP Property Documents statement
  5. Attachment F:  Vendor Application (Form DS 1890)
  6. Attachment G: Applicant/Vendor Disclosure Statement (Form DS 1891)
  7. Attachment H: Home & Community Based Services Provider Agreement
  8. Attachment I:  Statement of Obligation
  9. Attachment K: Cost Statement 

K. SELECTION TIMETABLE IS AS FOLLOWS:

  1. Applicants Informational Meeting on Wednesday, November 13, 2019, 1:30 p.m., at NLACRC’s Chatsworth office located at 9200 Oakdale Avenue, Suite 100, Chatsworth, CA  91311.
  2. Proposals due to NLACRC no later than Wednesday, December 4, 2019, by 11:59 p.m. (PST)
  3. Interviews January 8 and 9, 2020, between the hours of 9:00 a.m. – 5:00 p.m.
  4. Selection by January 13, 2020
  5. Present Contract for Administrative Affairs Review: Wednesday, January 29, 2020
  6. Present Contract for Board Approval: Wednesday, February 12, 2020
  7. Finalize vendorization/contract paperwork: Thursday, February 13, 2020
  8. The service provider awarded contract should be executed Friday, March 27, 2020

L. EVALUATION CRITERIA

The CRPD RFP Evaluation Committee will use the criteria below to rate proposals submitted by EBSH potential providers. Each proposal shall be organized into the following six (6) sections, which are described in Attachment B, Table of Contents and Proposal Requirements. Each section will receive a maximum score as follows:

Proposal Section Maximum Score
Fiscal Responsibility 30 points
Budgets – Start-up and On-going Rate 10 points
Agency/Individual Experience and Background 10 points
Agency Organization and Program Staffing 10 points
Start-up Activities/Objectives and Milestone 10 points
Proposal and Implementation Plan 30 points
Total Maximum Points 100

M. TIMELINE FOR DEVELOPMENT:

It is anticipated that each applicant, awarded start-up funds through this RFP, will be operating the facility(s) within one year after the contract has been executed.

N. SELECTION PROCEDURES:

All proposals received by the deadline will be reviewed and scored by the RFP Evaluation Committee established by NLACRC. The CRDP RFP Evaluation Committee shall be comprised of at least four (4) members, the majority of whom shall have experience in evaluating, procuring, or providing EBSH services. Proposals will be reviewed for completeness, experience, qualifications, fiscal stability of applicant, reasonableness of costs, and the ability of applicant to identify and achieve consumer outcomes, and the ability of the proposed project to address identified needs of NLACRC.

O. AWARD PROCESS

Upon selection of EBSH service providers, NLACRC will issue an Award Letter to the applicant selected for the acquisition of the home. The award letter will provide instructions for completing the contracting process, to include the Vendor Application (Attachment E); Home & Community Based Services Provider Agreement (Attachment F); Service Provider Contract (Attachment G); and documentation of appropriate insurance.  The applicant selected will be expected to complete and submit all required documentation to complete the contracting process by January 21, 2020, in order to provide NLACRC’s Board of Trustees the opportunity to review and approve the contract on February 12, 2020.

P. PROTEST PROCEDURE

Within thirty (30) days of selecting the applicant, NLACRC shall post on its website the intent to award notice to include the applicant selected and the contract award date. All unsuccessful applicants shall be notified by NLACRC in writing ten (10) days prior to posting the intent to award notice on NLACRC’s website. All unsuccessful applicants have the right to protest NLACRC’s notice of intent to award the contract. Unsuccessful applicants shall have ten (10) days upon receipt of intent to award notice to protest the intent to award the contract (“Protest”). If the unsuccessful applicant does not submit the written Protest within the ten (10) day period, NLACRC shall deny such Protest and the Intent to Award notice shall be deemed final. Protests shall be in writing and shall state the grounds (s) for the protest. All Protests must be mailed, emailed, or faxed to the following address:

Evelyn McOmie, Community Services Director
North Los Angeles County Regional Center
9200 Oakdale Avenue, Suite 100
Chatsworth, CA 91311
emcomie@nlacrc.org
818-756-6130

NLACRC shall take one of the following steps below, within thirty (30) days upon receipt of a written Protest:

1) Not award the contract until the protest has been withdrawn or the regional centers has resolved the protest; OR

2) Terminate the EBSH process by notifying all bidders in writing within ten (10) days after the decision to terminate the contract award process; and correct the disputed items and rebid the contract.

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