Request for Proposal for Specialized Residential Facility "SRF" & Enhanced Behavioral Support Home "EBSH"

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PLEASE BE SURE TO READ THE ENTIRE PROPOSAL FOR ALL REQUIREMENTS AND INFORMATION. YOU WILL FIND LINKS BELOW TO ASSIST YOU WITH PREPARING THE PROPOSAL.

>> View the Entire Request for Proposal for Specialized Residential Facility "SRF" and Enhanced Behavioral Support Home "EBSH"

The Community Services Department of the North Los Angeles County Regional Center (“NLACRC”), has received approval for Fiscal Year 2018-2019 for Community Placement Plan (“CPP”) and Community Residential Development Plan (“CRDP”) funding by the Department of Developmental Services (DDS). NLACRC is seeking proposal submissions for the development of two (2) Specialized Residential Facilities (“SRF”) that will meet the needs of individuals exiting a developmental center or at risk of being placed into a developmental center and two (2) Enhanced Behavioral Support Homes (“EBSH”) that will meet the needs of consumers with complex behavioral support needs who are difficult to serve in the community, who are currently in more restrictive placements and/or have repeatedly failed in previous placements.  All interested applicants must have a physical business office located within NLACRC’s catchment area.

PROJECT #1: Specialized Residential Facility for Adults:                                 
San Fernando Valley (IP-NLACRC-1819-7) Start Up: $75,000.00 (4-Bed SRF)

PROJECT #2:  Specialized Residential Facilities for Adults:                                
Antelope Valley (NLACRC-1819-9)          Start Up: $75,000.00 (4-Bed SRF)

PROJECT #3:  Enhanced Behavioral Support Home (EBSH)   
Antelope Valley (IP-NLACRC-1819-10)      Start Up: $150,000.00 (2-Bed EBSH)

PROJECT #4:  Enhanced Behavioral Support Home (EBSH)  
Antelope Valley (NLACRC-1819-8)       Start Up: $150,000.00 (3-Bed EBSH)


 

INFORMATIONAL MEETING

An informational meeting to answer questions about this RFP will be held on Wednesday, February 27th at 3:00 p.m. at NLACRC’s Chatsworth office, 9200 Oakdale Avenue, Conference Room 144.

          

 

RFP SUBMISSION PERIOD:
NLACRC will accept written proposals from interested parties effective February 15, 2019 through March 15, 2019

The deadline for submission of proposals is Friday, March 15, 2019 at 5:00pm PST

 

PROPOSAL PREPARATION GUIDE:

The following information is provided to assist the applicant in preparing their proposal:

  1. Attachment A: NLACRC Proposal Writing Guidelines

  2. Attachment B: Proposal Title Page

  3. Attachment C:  Table of Contents and Proposal Requirements

  4. Attachment D: Program Design Requirements

  5. Attachment E: Vendor Application (Form DS 1890)

  6. Attachment F: Applicant/Vendor Disclosure Statement (Form DS 1891)

  7. Attachment G: Home & Community Based Services Provider Agreement

  8. Attachment H:  Draft Service Provider Contract(s)

  9. Attachment I: Service Provider Insurance Policy

  10. Attachment J: Cost Statement ( 3 items: DS 6023, DS 6024, Annual Management Costs Worksheet)

  11. Attachment K:  Statutes and Regulations

  12. Attachment L:  Use of Start-Up funds

  13. Attachment M:  Median Rates


INFORMATION TO INCLUDE IN PROPOSAL:

    1. Attachment A: Proposal Title Page
    2. Attachment D: Program Design Requirements
    3. Attachment E: Vendor Application (Form DS 1890)
    4. Attachment F: Applicant/Vendor Disclosure Statement (Form DS 1891)
    5. Attachment G: Home & Community Based Services Provider Agreement
    6. Attachment J: Cost Statement
    7. Organization Chart
    8. Resumes of Staff
    9. Job descriptions of all positions
   10. Three (3) references
   11. Copy of the last three (3) years) of independent audit or review reports
   12. Completed IRS W-9 Form
   13. Income Tax, Profit and Lost statements, balance sheets, and independent audit report or review report for the last three (3) years.

SELECTION TIMETABLE IS AS FOLLOWS:

  1. Applicants conference on Monday, February 25, 2019 at 1:30 p.m. NLACRC’s Chatsworth office located at 9200 Oakdale Avenue, Suite 100; Chatsworth, CA  91311
  2. Proposals due to NLACRC no later than  March 15, 2019
  3. Interviews week of April 4th and 5th, 2019
  4. Selection by April 15, 2019
  5. Present Contract for Administrative Affairs Review: April 24, 2019
  6. Present Contract for Board Approval:  May 8, 2019
  7. Finalize vendorization/contract paperwork May 22, 2019
  8. The service provider awarded contract should be executed June 3, 2019

 

DEADLINE FOR SUBMISSION OF PROPOSALS

March 15, 2019

RESERVATION OF RIGHTS:
NLACRC reserves the right to request or negotiate changes in a proposal, to accept all or part of a proposal, or to reject any or all proposals. NLACRC reserves the right to withdraw RFP and/or any item within at any time without notice. NLACRC reserves the right to disqualify any proposal which does not adhere to the RFP guidelines.

NLACRC PROPOSAL WRITING GUIDELINES:
The applicant is required to submit an electronic copy in a word compatible document. An application will be disqualified from consideration for failure to follow instructions, complete documents, submit required documents or meet the submission deadline.  All proposals submitted must adhere to the following requirements:

• Use Standard size format so proposal will print out on a standard 8 ½ x 11
paper

•   Proposal must be typed using a standard font (12).

•   Every page must be numbered consecutively.

•   The “Proposal Title Page” must be the first page of the proposal.

•   The proposal must include a Table of Contents that corresponds to Content Requirements.

•   All sections of the Content Requirements must be addressed in the proposal.

 

EVALUATION CRITERIA:

The CPP/CRPD RFP Evaluation Committee will use the criteria below to rate proposals submitted by CPP and EBSH potential providers. Each proposal shall be organized into the following five (5) sections, which are described in Attachment B, Table of Contents and Proposal Requirements.  Each section will receive a maximum score as follows:

Proposal Section

Maximum Score

Fiscal Responsibility

30 points

Budgets – Start-up and On-going Rate

10 points

 

Agency/Individual Experience and Background

10 points

Agency Organization and Program Staffing

10 points

Start-up Activities/Objectives and Milestone

10 points

Program Design

30 points

 

Total Maximum Points

 

100

 

TIMELINE FOR DEVELOPMENT:
It is anticipated that each applicant, awarded start-up funds through this RFP, will be operating the facility(s) within one year after the contract has been executed. 

SELECTION PROCEDURES
All proposals received by the deadline will be reviewed and scored by the RFP Evaluation Committee established by NLACRC. The CPP/CRDP RFP Evaluation Committee shall be comprised of at least four (4) members, the majority of whom shall have experience in evaluating, procuring, or providing CPP and EBSH services.  Proposals will be reviewed for completeness, experience, qualifications, fiscal stability of applicant, reasonableness of costs, and the ability of applicant to identify and achieve consumer outcomes, and the ability of the proposed project to address identified needs of NLACRC. 

AWARD PROCESS
Upon selection of CPP and EBSH service providers, NLACRC will issue an Award Letter to the applicant selected for the provision of residential services. The award letter will provide instructions for completing the contracting process, to include the Vendor Application (Attachment E); Home & Community Based Services Provider Agreement (Attachment F); Service Provider Contract (Attachment G); and documentation of appropriate insurance.  The applicant selected will be expected to complete and submit all required documentation to complete the contracting process by April 22, 2019, in order to provide NLACRC’s Board of Trustees the opportunity to review and approve the contract on May 8, 2019 so that the service provider awarded contract can be executed June 3, 2019.


RESERVATION OF RIGHTS:
NLACRC reserves the right to request or negotiate changes in a proposal, to accept all or part of a proposal, or to reject any or all proposals.  NLACRC may, at its sole and absolute discretion, select no provider for these services if, in its determination, no applicant is sufficiently responsive to the need.  NLACRC reserves the right to withdraw this Request for Proposal and/or any item within the RFP at any time without notice.  NLACRC reserves the right to disqualify any proposal which does not adhere to the Request for Proposal guidelines. This Request for Proposal is being offered at the discretion of NLACRC.  It does not commit the regional center to develop any project.  The selection of a finalist through this Request for Proposal does not commit the regional center to refer consumers for services to the selected finalist.


COSTS FOR PROPOSAL SUBMISSION:

Applicants responding to the Request for Proposal shall bear all costs associated with the development and submission of a proposal.


INQUIRIES/REQUEST FOR ASSISTANCE:
All additional inquiries regarding the application or requesting technical assistance should be directed to:

Vendorization questions: resourcedevelopment@nlacrc.org.

Technical assistance is limited to information on the requirements for preparation of the application packet.  Applicants are expected to prepare the documentation themselves or retain someone to provide such assistance.  If an applicant chooses to retain assistance from another party, the applicant must be able to thoroughly address all sections of the proposal during the interview process and/or demonstrate that the party assisting with the application will have a continuing role in the ongoing operation of the program.


PROTEST PROCEDURE:
Within thirty (30) days of selecting the applicant, NLACRC shall post on its website the intent to award notice to include the applicant selected and the contract award date.    All unsuccessful applicants shall be notified by NLACRC in writing ten (10) days prior to posting the intent to award notice on NLACRC’s website.   All unsuccessful applicants have the right to protest NLACRC’s notice of intent to award the contract. Unsuccessful applicants shall have ten (10) days upon receipt of intent to award notice to protest the intent to award the contract (“Protest”). If the unsuccessful applicant does not submit the written Protest within the ten (10) day period, NLACRC shall deny such Protest and the Intent to Award notice shall be deemed final.   Protests shall be in writing and shall state the grounds (s) for the protest.  All Protests must be mailed, emailed, or faxed to the following address:

Evelyn McOmie, Community Services Director
NLACRC
9200 Oakdale Avenue, Suite 100
Chatsworth, CA  91311
emcomie@nlacrc.org
818-756-6151

NLACRC shall take one of the following steps below, within thirty (30) days upon receipt of a written Protest:

  1. Not award the contract until the protest has been withdrawn or the regional centers has resolved the protest;  OR

  2. Terminate the CPP/EBSH process by notifying all bidders in writing within ten (10) days after the decision to terminate the contract award process; and correct the disputed items and rebid the contract;



 


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